Volunteer Policy

Edu Give CIC

1. Introduction

Volunteers are at the heart of Edu Give CIC. They bring energy, skills, and creativity that strengthen our projects and make a real difference in the community. This policy sets out our approach to recruiting, supporting, and valuing volunteers.

Edu Give CIC recognises that volunteering is a two-way relationship: volunteers contribute their time and skills, and in return, we provide meaningful opportunities, training, and support.

2. Purpose of the Policy

The purpose of this policy is to:

• Ensure volunteers are treated with dignity, fairness, and respect.

• Provide clarity on roles, responsibilities, and expectations.

• Support a safe, inclusive, and positive volunteering environment.

• Comply with UK legislation, including safeguarding, health & safety, and data protection.

3. Recruitment

• Opportunities will be advertised openly and fairly.

• We welcome volunteers of all backgrounds, in line with our Equality, Diversity & Inclusion Policy.

• Certain roles may require DBS checks, safeguarding training, or specific skills.

• Volunteering is a choice and should never replace paid work.

4. Induction & Training

All volunteers will receive:

• An induction to Edu Give CIC, its mission, and values.

• Role-specific training (e.g., oral history interviewing, event support, digital photography assistance).

• Health & safety, safeguarding, and data protection awareness.

5. Support & Supervision

• Each volunteer will have a named supervisor/point of contact.

• Regular check-ins will be provided to ensure volunteers feel supported.

• Reasonable expenses (e.g., travel and lunch) will be reimbursed.

• Volunteers will be invited to training sessions, recognition events, and celebrations.

6. Rights & Responsibilities

Edu Give CIC will:

• Provide a safe, inclusive, and supportive environment.

• Recognise and value the contribution of volunteers.

• Offer flexibility where possible to meet individual needs.

• Listen to feedback and act on concerns.

Volunteers are expected to:

• Carry out their role responsibly and reliably.

• Respect the values and policies of Edu Give CIC.

• Work in line with safeguarding, confidentiality, and health & safety requirements.

• Communicate if they are unable to attend or continue in their role.

7. Safeguarding

• Volunteers working with children, young people, or vulnerable adults must follow Edu Give CIC’s Safeguarding Policy.

• DBS checks will be undertaken where necessary.

8. Problem-Solving

• Concerns or issues will be addressed promptly and fairly.

• Volunteers have the right to raise complaints through our Complaints Policy.

• Serious breaches of policy may result in ending the volunteering arrangement.

9. Recognition

Edu Give CIC values its volunteers and will:

• Provide certificates of contribution and references on request.

• Acknowledge volunteer contributions in reports, events, and community activities.

• Host annual volunteer appreciation events.

10. Monitoring & Review

• Volunteer feedback will be gathered regularly.

• This policy will be reviewed annually by the Board of Directors.

11. Approval

Approved by: Board of Directors, Edu Give CIC
Date: 05/01/2025
Review Due: 05/01/2026

Name: Mohena Chowdhury
Title: HR / Community Outreach